About the Role
Position: Digital Policy Specialist (APS6)
Organization: Australian Trade and Investment Commission
Location: Canberra preferred. Applicants in other locations may be considered at the discretion of the Hiring Manager.Â
Salary: Competitive salary package
Contract Details:
Initial contract till either 28 February 2025 or 30 June 2025
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Working arrangement : It is the AEC's preference for the role to be based at one of the National AEC Offices in Canberra. Hybrid working arrangements (i.e. a combination of onsite attendance at an AEC office and remote working) will be accepted.Â
Application Deadline: Thursday, 18 July 2024
Estimated Start Date: ASAP
Baseline security clearance sponsorship (Must be Australian Citizen).
Requirements
Position Overview:
The ICT Procurement Officer works closely with the Indigo Procurement Lead to assist in the successful delivery of ICT procurements for the Chief Information Officer Division (CIOD), including the Election System Modernisation Program (the Indigo Program).
The ICT Procurement Officer reports to the Director ICT Vendor Management Office (VMO) and works with limited day-to-day instruction from the Indigo Procurement Lead.
Responsibilities:Â
The ICT Procurement Officer will be responsible for, but not limited to:Â
Leading and/or assisting in planning and managing ICT procurement activities and schedules the VMO is responsible for.Â
Working as part of an agile delivery team to provide procurement advice and guidance, including informing strategic sourcing models, reviewing draft Statements of Requirement, and providing advice on policies, procedures and documentation.Â
Drafting and/or assisting to draft procedural, governance, and procurement documentation ensuring compliance with Commonwealth frameworks and AEC policies and procedures.Â
Coordinating and supporting procurement probity briefings, industry briefings and tender evaluation processes. Performing ICT procurement and contract management-related administrative duties, including invoicing, correspondence, reporting, records management, and scheduling vendor management meetings.Â
Performing quality assurance on procedural, governance, and procurement documentation.Â
Developing and administering ICT procurement and contract management risk assessments.Â
Developing and maintaining strong internal stakeholder relationships, including CIOD/Indigo Program senior managers and members of the Commercial Legal and Procurement Branch.Â
Developing and maintaining strong external stakeholder relationships, including representatives of contracted vendor partners and legal firms.Â
About the Program
Chief Information Officer Division (CIOD)Â
The CIOD is one of two divisions within the AEC's Enterprise Transformation Group (ETG) and is responsible for delivering robust ICT functions and capabilities, maintaining election-ready systems, and delivering an ambitious ICT transformation and modernisation agenda. The CIOD leads and supports a range of AEC projects/programs including, but not limited to, the Modern Workplace Program, Cloud Technology Project, Polling Place Technology Project, and the Election SystemsÂ
Modernisation Program (Indigo Program).Â
Indigo Program (Tranche 2) The Indigo Program is a large-scale transformation program to modernise business capabilities and replace core election ICT systems with a citizen-centric, agile technology platform. The Program will transform the AEC's delivery of electoral services and ensure ongoing integrity of the electoral system. Tranche 2 comprises a variety of work packages with a focus on business process re-engineering, data management, legislative compliance and replacing aging systems.
How to Apply ?
To apply for this exciting opportunity with the Australian Electoral Commission, please submit your resume and a single page response of no more than 500 words addressing the following selection criteria.Â
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Selection Criteria:
 Mandatory Criteria
Demonstrated experience (minimum 3 years+) leading and/or assisting to conduct complex procurements.Â
Demonstrated experience drafting high quality, complex procurement documentation including, but not limited to, statements of requirement, quotation requests, contracts, response schedules and evaluation plans.Â
Knowledge and experience in effectively managing procurement risk, including the development of comprehensive risk assessments, and implementing recommended controls.Â
Ability to work as part of a team and with limited direction to deliver high quality work within agreed deadlines.Â
Sound communication and stakeholder engagement skills, including managing complex stakeholder relationships.Â
Strong analytical and negotiation skills to deliver value for money outcomes and fit-for-purpose solutions.Â
Strong organisational skills, including the ability to effectively manage competing priorities and changes in direction/taskings as required.Â
Demonstrated personal drive and integrity, including managing sensitive information within policy guidelines and parameters.Â
Proficiency in using a range of IT software and systems, including Microsoft Office, TechOne, Objective or similar.
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Desirable Criteria
Demonstrated experience (minimum 3 years+) leading and/or assisting to conduct complex ICT procurements.Â
Demonstrated experience leading and/or assisting to conduct procurements in a Federal Government setting, including applying the Commonwealth Procurement Rules (CPRs) and relevant procurement related policies and legislation.
Tertiary qualifications and/or industry recognised certification, such as a Diploma of Government, Certificate IV in Government (Procurement and Contracting), or similar.Â
Experience in Agile ways of working, such as SCRUM, Kanban, or the Scaled Agile Framework (SAFe).
About the Company
Why Work with Us?
In-house Payroll Management - Benefit from our in-house payroll management services, all at no extra cost to you, streamlining your financial transactions.
Experienced Federal Government Guidance - Our team is comprised of individuals with hands-on federal government contracting experience, ready to provide support, guidance, and mentorship throughout your journey.